Department of Health: Permanent Registry Admin Clerk Vacancy 2025
The Department of Health is inviting applications from suitably qualified individuals for the position of Permanent Registry Admin Clerk (Medical Records) at Swartland Hospital in the West Coast District. This is an excellent opportunity for candidates with a passion for healthcare administration and patient record management.
Closing Date: 31 October 2025
Location: Swartland Hospital, West Coast District
Salary: R228,321 per annum
Minimum Requirements
- Educational Qualification: Senior Certificate (Grade 12) or equivalent.
- Experience: Previous experience in medical records management and hospital admissions.
- Inherent Job Requirements:
- Willingness to work shifts and overtime as required.
- Willingness to relieve other personnel when necessary.
- Ability to perform physically demanding administrative tasks.
- Skills & Competencies:
- Excellent interpersonal and communication skills.
- Ability to work effectively within a multidisciplinary team.
- Computer literacy (Microsoft Word, Excel, and Outlook).
Duties and Responsibilities
The successful candidate will be responsible for a range of administrative and registry duties, including:
- Managing patient folders: daily filing, merging duplicate folders, and tracking records.
- Handling medical record requests from various hospital departments.
- Archiving inactive patient folders and disposing of records in compliance with legislation.
- Registering patients and assessing them according to Hospital Memorandum 18 and the UPFS manual.
- Maintaining and updating the patient appointment system for efficient service delivery.
How to Apply
Applications must be submitted online through the official Western Cape Department of Health Recruitment Portal. No emailed or hand-delivered applications will be accepted.
Enquiries: Ms. V. Ratshana – Tel: (022) 487-9341
Important Notes:
- Only online applications submitted via the official portal will be considered.
- Ensure all supporting documents (certified copies, qualifications, ID) are uploaded correctly.
- Late or incomplete applications will not be accepted.
Why This Job Matters
The Registry Admin Clerk plays a vital role in ensuring the smooth running of healthcare services through accurate record management and efficient patient data handling. By maintaining up-to-date and confidential medical records, this position contributes to quality patient care and compliance with the Department of Health’s operational standards.
Related Opportunities & Resources
- Wikihii Africa Jobs Portal – Find the latest healthcare and government jobs across Africa.
- Join Our WhatsApp Channel – Jobs Connect ZA for instant updates on new government vacancies.
- Western Cape Department of Health Official Website
Conclusion
The Permanent Registry Admin Clerk vacancy at Swartland Hospital offers a stable career opportunity for individuals passionate about hospital administration and patient care. With competitive remuneration and an inclusive work environment, this role is perfect for those seeking long-term growth within the South African public health sector.
Interested applicants should submit their applications before 31 October 2025 to be considered.
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