Office Assistant – Centre for Climate Change Studies, University of Dar es Salaam
Company: University of Dar es Salaam Centre for Climate Change Studies
Position Type: Contract (1 year, renewable)
Salary: Attractive remuneration package
Application Period: [Insert dates if available]
The Centre for Climate Change Studies (CCCS) at the University of Dar es Salaam is inviting applications from qualified Tanzanian candidates for the position of Office Assistant. This role provides essential administrative and support services to ensure the smooth functioning of the Centre.
About the Employer
University of Dar es Salaam Centre for Climate Change Studies is a leading multidisciplinary research center focused on climate change, environmental management, and sustainable development. The Centre conducts academic research, professional training, and community outreach programs to address climate-related challenges. Working with CCCS offers exposure to a dynamic academic environment and opportunities to contribute to high-impact research initiatives.
Job Overview
The Office Assistant ensures the daily operations of the Centre run efficiently. The role involves administrative support, general office maintenance, document handling, and assisting staff and visitors. This position is ideal for candidates who are organized, reliable, and willing to support academic and research activities.
Explore another Project Officer Position at University of Dar es Salaam
Duties and Responsibilities
The Office Assistant will be responsible for:
- Mail and Document Management
- Collecting and delivering mails and letters
- Transmitting official documents within the University
- Office Support
- Preparing and serving office refreshments
- Carrying machinery and equipment as needed
- Reporting on maintenance needs and improvements
- Facility Management
- Ensuring office windows and doors are opened in the morning and closed after official hours
- Cleaning and tidying offices and surroundings
- Supervising general cleanliness in buildings and grounds within the area of responsibility
- Other Duties
- Performing additional tasks assigned by the Centre Director or senior staff
Qualifications and Requirements
- Holder of Form IV (CSEE) certificate
- Must have passed English and Kiswahili
- Ability to follow instructions, maintain cleanliness, and support office operations
No prior work experience is required; fresh graduates or entry-level candidates are encouraged to apply.
Skills That Will Give You an Advantage
- Strong organizational and time management skills
- Reliability and attention to detail
- Ability to perform manual and administrative tasks efficiently
- Basic understanding of office procedures and etiquette
- Good communication skills in Kiswahili and English
How to Prepare for This Job
- Organize Your Documents
- Ensure your Form IV certificate is ready for submission
- Understand Office Procedures
- Familiarize yourself with routine office tasks such as cleaning, document delivery, and equipment handling
- Demonstrate Reliability
- Highlight punctuality, responsibility, and ability to follow instructions during the application process
- Prepare for Interview Questions
- Example questions may include:
- How do you maintain cleanliness in a busy office?
- How do you ensure documents are delivered on time?
- How would you support staff during meetings or field activities?
- Example questions may include:
Terms of Service
- This is a one-year contract, renewable based on performance and availability of funds
- Remuneration is competitive and will be based on qualifications and experience
Why This Job Is Important
The Office Assistant ensures that daily operations and office support run smoothly, allowing researchers and administrative staff to focus on their core tasks. By maintaining cleanliness, managing documents, and supporting staff, the Office Assistant plays a vital role in the efficiency and productivity of the Centre.
Read Also: Programme Officer – Centre for Climate Change Studies, University of Dar es Salaam
Frequently Asked Questions (FAQs)
1. Is prior experience required?
No, this role is open to entry-level candidates, including fresh graduates.
2. What qualifications are needed?
Applicants must hold a Form IV certificate with passes in Kiswahili and English.
3. What is the contract duration?
The position is for one year, with the possibility of extension based on performance.
Related Opportunities
If you are interested in administrative or academic support roles, check out other CCCS vacancies such as Programme Officer or Project Officer in the Teaching & Education Jobs category on /ajiratz/.