Mwandishi Mwendesha Ofisi Daraja la II (Office Management Secretary Grade II) – 2 Positions
Company: Halmashauri ya Wilaya ya Mlimba
Application Period: 16 February 2026 – 01 March 2026
Salary Scale: TGS C
Halmashauri ya Wilaya ya Mlimba is inviting qualified candidates to apply for the position of Mwandishi Mwendesha Ofisi Daraja la II (Office Management Secretary Grade II). This is a key administrative role responsible for providing secretarial and office management support within the council.
About the Employer
Halmashauri ya Wilaya ya Mlimba is a local government authority operating under the President’s Office – Regional Administration and Local Government (TAMISEMI). The council is responsible for facilitating development activities, public service delivery, and administration across Mlimba District. Key responsibilities include supporting education, healthcare, infrastructure, agriculture, and community development programs.
Working with the council provides employees an opportunity to directly contribute to community development while gaining experience in public service operations. The council offers structured employment systems, clear salary scales, and opportunities for professional growth.
Job Overview
The Office Management Secretary Grade II supports departmental operations by handling correspondence, managing schedules, preparing meetings, and maintaining office records. The role requires professionalism, confidentiality, and strong organizational skills.
Duties and Responsibilities
The successful candidates will be responsible for:
- Typing letters, reports, and both normal and confidential documents
- Receiving visitors, listening to their concerns, and directing them appropriately
- Keeping records of events, appointments, meeting dates, official trips, and work schedules
- Retrieving files and documents needed for official duties
- Receiving and distributing files to officers within the respective department/unit
- Collecting, maintaining, and returning files to relevant sections
- Preparing meeting notes and organizing meeting logistics
- Preparing lists of office equipment and supply requirements
- Performing any other duties assigned by the supervisor
Qualifications and Requirements
Applicants must meet the following criteria:
- Holder of Form Four (CSEE) or Form Six (ACSEE) certificate
- Diploma (NTA Level 6) in Secretarial Studies from a government-recognized institution
- Must have passed Kiswahili and English shorthand typing at 80 words per minute (80 w.p.m)
- Must have training in office computer applications such as:
- Microsoft Word
- Excel
- PowerPoint
- Internet and E-mail
- Publisher
Strong communication skills and the ability to handle confidential information are essential.
Why This Position Is Important
An Office Management Secretary plays a central role in ensuring smooth communication and coordination within a government institution. By managing documents, schedules, and meetings efficiently, the secretary supports leadership decision-making and enhances overall productivity within the council.
Skills That Will Give You an Advantage
Candidates who demonstrate the following competencies may stand out:
- Excellent typing speed and accuracy
- Strong organizational and time management skills
- Professional customer service attitude
- High level of confidentiality and integrity
- Ability to multitask and work under pressure
This opportunity is ideal for candidates with secretarial training who wish to build a stable career in Tanzania’s public service sector.
How to Prepare for This Job
Proper preparation can greatly increase your chances of being shortlisted:
- Organize Your Documents
Ensure you have certified copies of academic certificates, diploma, and computer training certificates. - Practice Typing and Shorthand Skills
Reach the required speed of 80 w.p.m for Kiswahili and English. - Understand Records and Office Management Procedures
Review best practices for file handling, documentation, and meeting preparation. - Demonstrate Professionalism
Prepare for interviews by practicing answers to questions like:- How do you handle confidential documents?
- How do you manage multiple schedules efficiently?
- How do you prioritize urgent tasks?
- Refresh Computer Skills
Ensure proficiency in Word, Excel, PowerPoint, Publisher, Email, and Internet research.
Why This Job Is Important
The Office Management Secretary ensures smooth communication and coordination across departments. Accurate document handling and effective scheduling are vital for supporting leadership decisions and enhancing overall productivity. This position strengthens the administrative backbone of the council and ensures efficient public service delivery.
Frequently Asked Questions (FAQs)
1. Is computer knowledge mandatory?
Yes, proficiency in Microsoft Word, Excel, PowerPoint, Publisher, and Email is required.
2. What is the minimum typing speed required?
Candidates must type at 80 words per minute in both Kiswahili and English shorthand.
3. What does salary scale TGS C mean?
TGS C refers to the government salary scale for this position, according to the public service pay structure.
Related Opportunities
If you are also interested in other administrative or government roles, you can read more about the Dereva Daraja II (Driver II) vacancy here: